We are living during an amazing time, it has never been easier to manage a business across industries, work forces in the thousands, production lines worth billions and all with the help of digital innovation. This is the age of exponential growth.
Constant innovation and adaptation to technological advances is key for any organization to be successful and sustainable in the 21st century. Organizational automation makes everyday business processes efficient and results in increased satisfaction for all stakeholders. From administration to logistics, most major business functions are becoming efficient in the face of digital transformation everywhere to facilitate smooth and efficient management at all levels, which results in more profits and also increased net revenue. Among all the functions needed to run a business, efficiently, there is one department that oversees all, and also adds intangible value to an organization.
The Human Resource department usually bears the load & duties of pertaining to the day-to-day operations of the office. Budgets are not increasing for HR departments, yet their responsibilities are.
Understanding the impact of HR and its responsibilities is critical. HR Department’s all around the world are required to do more. The amount of paperwork required for a complex and delicate business function like HR, leaves it prone to error and mismanagement.
The single most effective decision that we may take in order to improve our business, is the implementation of a Human Resource Information System (HRIS), to automate and centralize all administrative processes. The time and resources saved alone in a short span, prove to be a justified return on investment. In addition to the stationary and paper costs saved involved in running a business.
The trend of automating workforce management and payroll began during the early 1970s when the mainframe computers and compatible technology were scarce. Companies then were still banking on manual data entry to conduct employee evaluation and reporting. Since then, automation in the HR industry has gone through an evolution and has now come to a point where some people even think that the need for human effort, in Human Resources will almost be obsolete within coming years. Oh the irony!
What does an HRIS do?
An HRIS serves as the single source of precise data, The HRIS processes the data into insightful information, and lets users create reports. These accurate reports can then be used to identify trends, monitor the systems in place and make vital business decisions, impacting the bottom line. Organizing and managing people related data becomes easier and efficient with HR software integration.
Modern Human Resource Information Systems are equipped with a repertoire of innovative and user friendly features which turns the otherwise mundane jobs like employee information keeping and monitoring into exciting and fun-to-do tasks. From consolidating and dealing with employee demographic information, job and role specific information, benefits and time-off balance/requests to comprehensive employee training, payroll and managing performance reports, an advanced HRIS does everything imaginable to run internal business operations with the minimum of fuss.
Choosing the right HRIS for an organization is not an easy one as the involvement of a wide range of participants in the process and price negotiations according to different requirements and expectations across organizations make it a hugely challenging and time consuming process. Availability of cheaper and less effective alternatives in the market does not help the cause either. As a result of this, even at an age when the benefits of going digital with regards to everyday business operations is pretty clear and apparent, some businesses still remain skeptical about HRIS, which eventually does not bring any good to the business in the future.
With the right understanding of the potential of the services being offered and careful assessment of the features, such a decision can be taken with utmost conviction.
Reasons to implement HRIS at your organization:
HR Strategy: With a decreased number of operational tasks to manage on a daily basis, the HR department can instead invest time and valuable skills on essential strategic HR initiatives. Taking inventive measures which address issues such as improved retention rate and productivity, better training of the employees, administering a healthy and jovial company culture – help the organization to always remain a step ahead of competition. HRIS does not eliminate the people in the HR department, rather it makes them more operative, enabling them to bring out the best in themselves by valuing their time and vigor.
Organization: With the ability of storing, analyzing, tracking and updating employee data and information digitally, everyday business operations become more organized and free flowing. The hassle of combing through a myriad of files and looking for countless excel sheets can be easily avoided by dint of a complete HRIS.
Saves Time: Less paperwork equals to loads of time saved. Tiresome and tedious processes can be made simple and swift with the implementation of HRIS. For example, if an employee wants to apply for leave, it can be done and approved in mere seconds. Leave balances, check-in and check-out times, deviations, extra work, overtime, everything is tracked and stored automatically in the system. All that the HR professionals have to do is set up the necessary policies and forget about maintaining them on a daily basis.
Cost Effectiveness: It is needless to mention how an HRIS effectively eliminates the use of paper for HR operations and contributes towards establishing a paperless, green economy – cutting paper costs by huge margins. Streamlining all mundane operations brings about huge cost savings in the long run.
Better Experience: Employees’ perceptions towards a company can improve drastically because of a top-notch HRIS. From a smooth recruitment process to an all-inclusive and interactive training, a proper HRIS enables the employees to discover and nurture the best qualities within them. Applying for leaves, getting hold of the contact information of fellow colleagues, updating skills and training information, checking balances – all these dreary tasks can’t take a toll on the employees anymore when there is a software build to do just these with more ease and finesse. HR professionals in a particular company can be more creative and motivated in implementing ideas which would benefit the employees and keep them happy.
Compliance & Standards: A good HRIS software solutions provider makes it easy for companies to keep up with compliance standards by staying on top of the regulations and adapting the software accordingly. Globally accepted certifications like ISO and CMMI level accreditation ensure the service seekers that the vendor guarantees the highest quality and standard compliance processes.
Convenience: The ever changing and challenging world of HR management requires professionals to be on top of their game all the time. Most of the executives using a good HRIS admit that automation of routine procedures makes life comfortable and convenient. The power of consolidating and pulling together crucial reports in a matter of seconds is something that the new age HR professionals should not compromise on.
Employee Empowerment: Overall, coming back to the employees, who are the main driving force of an organization, are empowered hugely through the digitization of HR. Employee experience cannot be overlooked if a company wants to be successful and a good HRIS works as the perfect catalyst. Ease of life and work while at office is something that every employee wants and that’s what keeps them motivated – from recruitment to retirement.
When it becomes increasingly difficult for the employees to keep up with each other’s information and have meaningful working relationships, it becomes absolutely vital for the management to sensibly think about employee experience and healthy HR culture. In a nutshell, the eternal benefits of a human resource management software easily dwarf the price of acquiring it. A complete and effective HR software is not considered as a fantasy anymore in the industry, rather, a need. Therefore, choosing a suitable HRMS vendor is not a job that should be done carelessly. Bad and inexperienced software vendors tend to harm an organization more, both operation-wise and financially, whilst an experienced and proven software vendor can bring about so many positive changes to the company– the real value which can’t even be measured in monetary units.
Feel free to reach us if you are having any kind of trouble during your HRIS/HRMS research. We’re happy to listen to you and give solutions to any queries you might have. Contact us to hear from our experts and help us understand your requirements regarding a suitable HR solution for you.